Your Whole Team on One System — Included

Running a barn isn't a one-person job. You've got assistant trainers, riders, barn managers — and then there's the farrier, the vet, and the dentist. That's a lot of people touching a lot of horses, and somehow you're supposed to keep track of all of it.

Here's the good news: EquineOps lets you invite every single one of them to your account at no extra cost. Internal staff, external service providers — they're all included in your plan.

Internal Staff: Your Barn Team

Invite your barn manager, assistant trainers, grooms, riders, and anyone else who works with your horses day to day. Each person gets their own login and can access EquineOps from their phone or computer.

The best part is that everyone sees what they need to see — and nothing they don't. EquineOps has simple roles that control what each person can do:

Admins have full control over everything — settings, billing, all features.
Managers can handle day-to-day operations — creating tasks, managing horses, recording program visits, assigning work.
Members (grooms, riders, part-time staff) can view horses and programs, see tasks assigned to them, mark them complete, and add notes. They can't accidentally change someone else's work or mess with settings.

So your morning groom opens the app, sees their assigned tasks for the day, checks things off as they go, and you can see what got done without asking. Your assistant trainer logs training updates right on the Training Board. Your barn manager records farrier visits and health records. Everyone contributes their piece, and it all ends up in one place.

External Staff: Your Service Providers

This is where EquineOps really stands out. You can invite your farrier, veterinarian, dentist, chiropractor, massage therapist, or nutritionist directly into your account as a service provider.

When they accept the invitation and log in, they don't see your whole operation. They see the horses they work with and the programs that match their specialty:

Farriers can access the Farrier Program — view horse hoof care details and complete visits.
Veterinarians can access the Treatment and Health Programs — view and add health records, vaccinations, and vet visit notes.
Dentists can access dental records and add their findings.
All providers can upload documents like invoices, lab reports, and X-rays directly to the horse's record.

Think about what this means. Your farrier shows up, shoes 8 horses, and logs every visit with shoeing type, notes, and next due date — right from their phone before they leave your property. Your vet finishes a round of spring vaccines and records everything on the spot. No more waiting for you to get a paper invoice and manually enter it days later. We even added a smart scanner for Farrier invoices that will create all your expenses for your, if your Farrier prefers things the old way.

One System, Everyone Connected

When your internal team and your external providers are all working in the same system, record keeping practically takes care of itself.

Your barn manager doesn't have to chase the farrier for visit details. Your vet's notes are already attached to the horse when the owner asks about them. Your groom can see the updated feed program without anyone having to print a new sheet. And as the trainer, you can pull up any horse and see a complete picture — training, health, farrier, feed — all updated by the people who actually did the work.

No more spreadsheets. No more group texts. No more sticky notes that fall off the wall.

It Doesn't Cost Extra

Every EquineOps plan includes staff and service provider invitations. Whether you have 2 people at your barn or 20, plus a team of outside providers, everyone gets access at no additional charge.

Start Building Your Team

Invite your first staff member or service provider today and see how much smoother your barn runs when everyone's on the same page.

Get started at app.equineops.com